Overview

The design studio had built hundreds of valuable assets over time, including previous design projects, proposal documents, design inspiration, client feedback, SOPs, and internal resources.

Although this knowledge existed, it was scattered across Google Drive folders, Notion pages, PDFs, Figma files, and WhatsApp conversations. Finding the right information often depended on asking the right person.

As team dynamics and members shifted, retrieving past knowledge became slower and less reliable.

Challenge

Designers repeatedly searched for old projects, proposal templates, and inspiration before starting new work. Team members interrupted each other to ask where documents were stored or whether similar work had already been done.

Important knowledge was effectively locked inside folders or people's memories.

The studio needed a single AI system capable of understanding every internal document and delivering accurate answers instantly while keeping information organized and easy to maintain.

Solution

Growidas built an AI Company Brain by connecting the studio's internal knowledge into a single searchable AI assistant.

The system indexed previous design projects, proposal documents, design references, SOPs, onboarding materials, client documentation, and curated learning resources.

Instead of manually searching through folders, team members could simply ask natural-language questions such as:

• "Show proposal documents for SaaS clients."

• "Find landing pages similar to this project."

• "What design style did Client X approve?"

• "How do we handle logo presentation meetings?"

The assistant retrieved the most relevant information in seconds while preserving the studio's internal knowledge as a shared company asset.